This section describes various bug related issues that have been identified and resolved for the latest 5.0 version.

Dashboard/UX

  • My Home > Financials: The AR Aging amounts are updated to age properly based upon the # days associated with each aged header. Additionally, the AR Graph is modified to scroll right so clients no longer overlap.
  • My Blogs: Blog search based on Job status is now available.

Expense Reports

  • Expense Report > Import (Amex and Certify Layouts): A control was added to reinforce the date format required for charges (MM/DD/YYYY) to prevent Oracle from replacing the specified charge date with the system date.

Project Management

  • PM Completed Task Ping Notifications: Fixed an issue where ping notifications for completed tasks were not being sent when tasks were marked as done from various windows, such as, My Tasks > Summary/Detail, Manage Jobs > Tasks or under a Job# > Plan > To Do/Plan (New).

Jobs

Job# Estimates

  • Job# > Estimate > Estimate Approval: An error message is removed when approving multiple estimate versions with combined header text that exceeds the maximum master header length. The combined master header is now truncated to the maximum size so the job’s master estimate may be saved and the combined master estimate header may then be edited further.
  • Job# > Estimate > Print (combined option): Combined printing option for estimates has been fixed. When the combination of amount and currency code was too big for the column size, information wouldn’t print correctly. This issue has been fixed and report has been enhanced, so regardless of the number of estimates used to be combined data will print correctly.

Job# Financials

  • Job# > AdvBill transfer: a bug preventing Adv Bill Taxes from being transferred from job to job has been fixed.
  • Job# > Financials > Bill > Adv or Est Bills: Recalculating taxes is fixed to recalculate correctly as the tax 1-4 checkboxes are checked and unchecked. Also any updated Lines will not reset after tabbing back through the selected items.
  • Job# > Financials > Invoices - Delete: An error message is removed when deleting multi-currency client invoices with FX rounding differences. Any rounding difference is now adjusted to the Gain/Loss account setup under GL > Setup > Exchange Rates.
  • Job# > Financials > Invoices - Edit: If a user edits the advance billed amount for an unposted invoice (Type A) from multiple tabs, then the Adv Billed balance for the Job# is updated each time a change is saved.
  • Job# > Financials > Parameters: Fixed an issue where the tax 4 account was being pulled from the Client preferences on a job, even when the job was being used for a different location, causing an issue of different location accounts in one same job.

Job# Admin

  • Job# > Admin > ‘Dupe’ Job: We fixed a bug when duplicating jobs. If a job had an estimate, that estimate would get duplicated as well, even when switching the job to another company. This would cause a job to have an estimate with items from another company. Now when duping a job, the estimate will not be duped if it’s from another company.

Billing

  • Jobs > Billing > Post Client Invoices: An error message is removed when posting multi-currency client invoices with advance balances applied and FX rounding differences. Any rounding difference is now adjusted to the Gain/Loss account setup under GL > Setup > Exchange Rates.
  • Jobs > Billing > Billing Schedule: Fixed an issue where advance balances were applying in error to any subsequent advance bills issued from the Billing Schedule. Also some job related values behind the scenes are modified to properly add into the job totals.

Closing & Filing Jobs

  • Closing & Filing Jobs from Job# or Jobs menu: When closing or filing jobs, which respectively changes them to a DONE or FILED status, all windows are verified to not allow jobs with AP VOUCHR status charges to be closed or filed. Additionally, when the company control to “File Jobs with Billable Charges” is turned OFF under the GL > Setup Company > Options > Preferences window, then any jobs with HOLD status charges may not be closed or filed either.
  • Closing & Filing Jobs from Job# or Jobs menu: Additional controls have been added to prevent jobs from being filed if POs are still in the approval process.

Staff Time Reports

  • Job > Reports (Staff Time) > Charges: Date range restrictions are implemented to prevent blank page reporting issues caused by large data set selections.

Filter by the following:

1. Client / Item / Employee with up to a 24 month date range

  1. Supervisor / Team / Dept / Office / Emp Office / AE / PD / Role with up to a 18
    month date range
  2. No filter allowed with up to a 12 month date range
  • Job > Reports (Staff Time) > Time Card: A control is added verifying a Sunday is selected as the Week Beginning Date since the report generates as Sunday thru Saturday.
  • Job > Reports (Staff Time) > Timesheet monthly: When navigating to a different month than current, an error message showed if using Firefox. This has been fixed and it works now correctly from any browser.

Financial Reports

  • Job > Reports (Financials) > Budget Variance: Duplicate columns for Client and Job# are removed.
  • Job > Reports (Financials) > Charges > Write-Off: An adjustment in the size and number of columns was done to this report to allow for two decimal numbers to show up in some columns.
  • Job > Reports (Financials) > Mngmt. Income Statement: the first REPORT ON dropdown field option was not showing the right information. This has been fixed now for all options (client, office, Acct. Exec., Job type, Job Label 1 and Team)

PO

PO

  • PO > Dupe: duping POs was not taking into consideration when a PO had multiple Jobs. This has now been fixed.

Media

Media Orders (Insertion, Broadcast or Online)

  • Media > Media Order > Closing Lines: The following changes are added when closing media order lines...
  1. When writing off a line as Reason 1, the job# associated with the order is added to the cost-of-sales line of the write-off JE created. Therefore, any media order write-offs will flow through to the Management Income Statements that are broken down by Job.
  2. When closing open media order lines that are both billed and partially vendor
    invoiced, a control is added requiring that the month of the closing date entered cannot be earlier than any of the vendor invoice months. This control helps to prevent accrued media imbalances from timing issues.
  3. Another control is added to prevent media order lines from being closed more
    than once from a duplicate tab and creating duplicate adjustments.
  4. When media order lines that are both billed and open are closed as Reasons
    1-10, the closing GL period is appended to the audit trail. This better clarifies the closing period selected for companies that are not on a calendar fiscal year.
  • Media Orders > Media Plan Link: We fixed an issue where the system was re-directing users from the media order to the media plan assigning a different company than what the media plan was actually assigned to. Also related to this we fixed a bug where when creating Online media orders the system would show only outlets of the company to where the user belonged to and not to the company selected in the dropdown.
  • Media Orders > Edits for Media Plan Orders: We have fixed an inconsistency where the system was allowing changing the client and job on an order in REQ status created from a media plan. This then created data integrity issues. Now there is a control to not be able to change the client and job for an order created from a media plan. It will still be allowed for orders in REQ status that have not been generated from a media plan.

Media Plan

  • Media Plan > Adding Lines: When adding a line to a media plan, we have adjusted so that Vendor pop-up and dropdown lists are showing the same vendors. Vendors shown for selection will depend on the media type selected and if they have outlets for that media.
  • Media Plan > Editing Lines: The system has been updated so that the bill month on an approved media order is updated accordingly when the dates are changed in its corresponding media plan.
  • Media Plan > Approving Lines: We fixed a bug where the system was creating duplicate lines in media orders when approving from a media plan that had been open in two different tabs and not refreshing appropriately.

Supplier Invoice

  • Media > Supplier Invoice > Single/Group (Delete) When deleting media supplier invoices, an issue is fixed where the reversing write-off period was not being updated for any write-off amounts included in the supplier invoices. Therefore, the reversing write-off amounts were being excluded from the Job Write-off Report and the GL Mgmt Income Stmts.

Media Reports

  • Media > Reports > Pre-bill List: The report is corrected to show the correct billing value for any media fee lines that are also indicated with an asterisk (*). Media fee lines will always bill as the specified gross amount regardless of the billing parameter of the order for any vendor placement lines.
  • Media > Reports > Order Details: The 2nd, 3rd and 4th subtotals were fixed to group and display properly instead of all displaying like the 1st subtotal.
  • Media > Reports > Client Placements: This report is now enabled to show inactive Campaigns and Products so they can be used to filter results.

Accounts Receivable (AR)

Reverse Payment

  • AR > Client Payment & Reverse Payment: An error message is removed when posting or reversing multi-currency client payments with FX rounding differences. Any rounding difference is now adjusted to the Gain/Loss Account setup under GL > Setup > Exchange Rates.

Group Invoices

  • AR > Group Invoice Printing: When printing pro-rated and group invoices with summarized taxes, the company tax 1 & tax 2 account names will now print. Also since tax 3 & tax 4 accounts can vary by job, the TAX3 and TAX4 language variables will print for any summarized subtotals.

AR Reports

  • AR > Reports > AR Aging: The Current Aging format is corrected to show the unpaid balances for pro-rated group invoices under each respective pro-rated client.

AR Admin

  • AR > Admin > Change AR Acct: Fixed an issue that affected Trial Balance and GL calculations when transferring AP Acct for vendor invoices, where current date was being used to update General Ledger, as opposed to using effective posting date.

Accounts Payable (AP)

Vendor Invoices

  • AP > Vendor Invoice - Single > Edit: Fixed the ability to edit the due date, invoice description, pay code and approval status for any open, unpaid invoices that are not associated with done POs.
  • AP > Vendor Invoice - Single > Dupe: When duping AP vendor invoices, any job distributions for jobs with a FILED status will show with a note as removed from the list.

A/P Digital Assets per job

  • Job# > A/P Digital Assets: When uploading more than one digital asset with vendor invoices, this window was displaying multiple links for the same asset. This was fixed so only the correct asset is displayed for each vendor invoice.

Checks

  • AP > Computer Checks > ACH Payment Type: When the payment type is changed from Check to ACH eCheck after finding vendor invoices to pay, then the payment selection is disabled for any vendors without ACH bank information defined.

AP Reports

  • AP > Reports > The Check Book: Fixed an issue where the report was printing the wrong currency symbol for bank accounts in a different currency from the posting currency.
  • AP > Reports > Aging: If a vendor invoice number was above 20 characters, the xls version of the report was printing two lines for this type of invoices, affecting the report totals. This has been fixed.

AP Admin

  • AP > Admin > Change AP Acct: Fixed an issue only visible in multicompany databases, where the currency of the account to be changed to didn't match the original AP Account currency. We also fixed an issue that affected Trial Balance and GL calculations when transferring AP Acct for vendor invoices, where current date was being used to update General Ledger, as opposed to using effective posting date.

General Ledger (GL)

Journal Entry

  • GL > Journal Entry+: When a job# is saved for a new JE line, then the associated client is automatically saved to keep the Mgmt Income Stmts by Client in balance.
  • GL > Journal Entry > Reverse: Fixed an issue which happened when going back to the previous window in the browser and being able to insert a reversal on the same JE again. Now the system will check if a reversal has been applied to a journal entry before inserting.

GL Reports

  • GL > Balance Sheet: When choosing a currency different than posting currency to generate this report, Exchange Rate was not updating accordingly. This issue has been fixed and ER now populates with the last active ER according to the period used to generate the report.
  • GL > Mgmt Inc Stmts > Annual Mgmt Review: The ‘Show Fine Details’ option is removed from this annual report to prevent processing issues. The fine details feature is intended for use with the Summary (Landscape) format when generating for a selected period without ‘Show YTD’.
  • GL > Reports > Mgmt Income Stmts (Detail Portrait, Summary Landscape, Annual): When reporting by GL Acct, gross billings are verified to list under the Gross GL accounts assigned to the items with all cost-of-sales and labor listed under the item Net GL accounts.Additionally, for the Summary (Landscape) Reports, the Departmental formats by Client or Job are fixed to print when "Allocating OH based on GL Accounts". Finally, for the Annual Reports, an issue is fixed where some reporting selections were incorrectly printing by Client when only one "Report on" selection was made (such as by AE, Type, Team etc).
  • GL > Mgmt Inc Stmts > Summary Landscape: GL account names were not printing fully on the first column of this report, both as a pdf and xls formats. Now the full account name shows up wrapped, without affecting the size of the column.

Setup

Vendors

  • Setup > Vendors > Custom Field: The Custom Field value in the main Vendor window will no longer clear when any changes are saved under the Vendor’s Options > More Info window.
  • Setup > Vendors > Country: After the immediate creation of a vendor record, 'Country' Field got cleared out if navigating to a different option within the Vendor > Options menu. This bug has been fixed.
  • Setup > Employee > Options: The Options button dropdown list has been fixed to show all available options regardless of the option selected.

Preferences

  • Setup > Preferences > Holidays (Create Time Charges): Creating holiday time or company day has been modified to consider an employee’s hire date.
  • Setup > Preferences > User Defined Fields: Fixed an issue with deactivating user defined field list values that contain special characters in the list codes.