Select Billing – Approve Draft Inv's from the media menu to approve any media client invoices generated with a draft invoice number. Invoices with a draft invoice number cannot be posted until they are approved from this window.
Generating invoices with draft invoice numbers is an optional feature you can select when billing media. Draft invoices use a separate invoice number counter. Therefore, if a draft invoice is deleted, a real invoice number will not be used in vain. This keeps your auditors happy. You won't have to explain why you deleted the invoice.
Change the company selected if needed.
Optionally filter the list to approve by Office, Client or Acct Exec.
Select to sort the list in order by any column by clicking the column header.
Click on an invoice number to review the invoice details on the right side of the page.
Click the top checkbox to approve all the draft invoices or check the individual invoices to approve.
Enter an updated invoice date if needed.
Click Submit to process and approve.
During the approval process, e·silentpartner will replace the draft invoice number with an official invoice number.
Reprint the invoices with the updated invoice numbers from Media – Billing – Print Invoices or under each job's Financials – Invoices window.