Used to enter, pay, and/or record the payment of monies for goods and services received (i.e. bills).

Vendor Invoices

Used to enter into the system any bill received or incurred. Invoices can only be posted using the Post Invoices option in the A/P menu. The posting period is based on the posting date entered – invoice dates are not used to generate the posting period.

  • The dollar value of the invoice (bill) entered is credited to accounts payable in general ledger.
  • The dollar values of the detail lines are debited to whatever accounts were entered on the invoice detail screen.

Handwritten checks

Used to record the payment to a vendor (or employee) that was rendered using a manual (handwritten) check and for an invoice that was not entered into the system. This option MUST be performed from the vendor invoice window.

  • The value of the handwritten check is debited to the vendor account and to the vendor invoice, if the payment is to an established (on e·silentpartner) vendor.
  • The value of the check is credited to the balance of the bank account specified (account 10xx) as well as the corresponding bank account record in general ledger.
  • The detail line items of the check are debited to the specific accounts defined in the detail section of the handwritten check.

Void a check

Used to record a manual or computer generated check that was voided. Unless the posting period is closed, the original posting period is used to update general ledger.

  • The value of the voided check to be debited to the account balance of the bank from which it was drawn, and the corresponding general ledger bank account records.
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Note: If the check were computer-generated, accounts payable in general ledger is credited for the value of the check. Additionally, all invoices covered by the check are marked as “unpaid” and the vendor’s amount due balance adjusted accordingly.
  • If the voided check was manual, that is, not to a specific vendor, the accounts specified in the entry of the handwritten check are credited.

Account Reconciliation

Used to reconcile the checking account balances to the latest bank statement. After the bank items have been noted as canceled, the current bank balance (minus in transit deposits and withdrawals) is reconciled to the bank statement ending balance.